Mobile Document Shredding   Document Storage   Document Scanning
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What is Document Management?

• Allows you to create documents or scan existing documents


• Allows you to edit and retrieve documents within moments


• Enables easy sharing of data between departments or across an organization


• Digital documents can be accessed or emailed from any location within a business, or under authorized security, from locales outside the business premises


• Immediate access to electronically stored data results in enhanced employee efficiency and greater customer satisfaction


• Documents are well protected against natural disasters


• Highly advanced document organization and indexing by type, folder, tags, et cetera


• Easy to archive and search for data, leading to savings in cost and time


• Document management software offers advanced features such as search, document profiling, document security, library services, version control, and revision history

Optimize and Customize Digital Management for Your Organization

Before investing in a DMS, determine the precise needs of your organization or company. First, identify the types of documents you will be managing – sales, marketing, and financial documents, medical or health records, or your personal business files. Also consider your company's philosophy, culture, geographical layout, as well as the document retention and disposal regulations for your industry.

Questions you might want to ask include:

• If you work in sales, will the digital management software allow you to incorporate your data with your existing customer relationship management software?


• If you deal with finances, will the DMS integrate with programs such as QuickBooks?


• Can the document management software be used with your existing model of scanner or do you need to purchase new equipment?


• Does the digital management technology support several file formats for easy access and sharing of documents with business associates or clients? (i.e., Word, PDF, Excel, JPEG, et cetera)