Mobile Document Shredding   Document Storage   Document Scanning
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What is Document Imaging?

• Secure and long-term data storage
• Easy management and retrieval of searchable documents and files
• A better-run and more productive workplace
• Increased efficiency, resulting in enhanced customer satisfaction
• Achievement of a paperless office

Stay Competitive: Invest in Digital Imaging Software or Hire a Professional Document Scanning Service

While the use of scanning machines and sophisticated imaging machines was once considered a luxury, today's high volumes of records, correspondences, documents, and files which companies need to keep track of have made information management a necessity. Investing in document imaging software or outsourcing your scanning jobs to a professional document imaging company is a logical step for workplaces wishing to remain cutting edge and at the top of their game.

Document Imaging Equipment

A great advantage of outsourcing your document scanning is the superior and high-end equipment you will have access to. Providers of document imaging services work with sophisticated machinery which allows them to scan thousands of documents in a matter of minutes or hours. In the olden days, multi-function printer/copier/scanner machines were sufficient for scanning and storing documents. However when it comes to dealing with thick filing cabinets' worth of hard-copy documents, including poor-quality original copies, it's time to bring in the big guns: professional document imaging equipment.

What Can Document Imaging Do for You and Your Firm?

In addition to the basic provision of digitizing all of your physical records, here are some of the myriads of advantages document imaging services offer:

• Accurate, uniform indexing of all data
• Central repository for all your important business records
• Reduced storage space needs
• Reduced expenses for warehouse storage
• Images are saved in searchable format (i.e. via popular OCR scanning), making them easy to locate and retrieve
• Easy sharing of scanned images within and between departments
• No paper size limitation
• No paper jams or scanning machine malfunctions due to high paper volume
• Savings in time and manpower
• Excellent image quality and resolution guaranteed
• Black & white and color capabilities
• Safe backup of essential information
• Customized security parameters defining which employees have access to which records
• Tracking features

Automated Document Retention

Government offices, medical and health facilities, legal firms, and financial companies all have to adhere to strict, legally mandated retention periods of all records. Many of today's document imaging services provide automated retention scheduling, meaning they will track how long your electronic documents are kept, when their retention period expires, and at what point files can be safely destroyed.

If you want to save time and money and better manage your paper documents and electronic records, contact a document imaging specialist today for a document management system tailor-made and optimally customized to meet your firm's needs.