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7 Tactics To Live Life With Less Paperwork
If you're at all like me, you aren't particularly fond of paperwork. It seems like everybody is always trying to give me new pieces of paper that I'm supposed to have to take care of.Whether it is bills from companies with private information, receipts from businesses, records about rental agreements, bank statements, or flyers that people hand you in the streets, it seems paper is always accumulating.
With this state of the world today, I think it is a useful skill to develop strategies to avoid this sort of spontaneous paper accumulation.
This article is a set of 7 tactics that can help you have less paperwork.
1. Use electronic billing and electronic receipt services for as many of the services you use as possible.
Many companies today, whether it be banks, cable companies, or electricity services offer digital billing.
Basically, you can set up a profile online, and all your monthly receipts will be emailed to you. This is great because it decreases the amount of paper you have to deal with, and also some people find it easier to manage their bills online, where you can simply update addresses if you move to a new location, or credit card numbers if you change your card or it expires.
Another advantage of this is that most of your bills are there in electronic form, so when it is time to pay taxes or you need to look up billing history, you can simply login to your site and get accurate details of expenses.
2. Don't sign up for services if they will send you too much paper.
I know it is hard to resist signing up for things like free deals, or chances to win free prizes. Everybody has some marketing gimmick and they want your address. Or some companies simply don't have electronic billing systems that work through the internet yet.
Just say no to more paperwork.
There are alternatives. If a company is going to send you lots of junk mail or redundant paperwork, just don't sign up for them in the first place unless it is something you are sure you want.
3. Use a virtual post office box.
These things are pretty cool. For $50 a month you can get an address in any major city. You can have all of your mail sent there. Whenever a new piece of mail arrives, they will scan it. Then when you login to your account online, you can simply check off which things you want to keep, and which you want to shred. When you have accumulated enough mail, you can have them send it to you in a bundle. It's not the cheapest solution, but for people who want the absolute least amount of paperwork, this can be a really nice thing to have.
4. Don't sign up for credit cards.
If there is one thing I ever did which generated the most quantities of annoying paperwork that needed to be shredded, it was signing up for a credit card.
A small $250 loan could mean recieving over 200 envelopes ranging from bills, to fraudulent attempts by attorneys to make you pay them extra money you never owed in the first place.
By not signing up for credit cards, you can avoid the evils of debt and also the excess paperwork. Keep away from these bloodsuckers if possible.
5. Make the most of your computer for business.
Computers have their upsides and their downsides.One downside is spending so much time in front of a screen. The upside is, a computer can be a great tool to minimize paperwork.
You might keep most of your paperwork stored electronically on your computer, and for about $50 you can buy an external backup hard drive which plugs into your USB. I don't know about you, but I think I would personally rather use a system like this than keeping many boxes of files.
6. Only keep what is absolutely necessary.
I throw everything away piece of paper that I can. When in doubt, throw it out. Only keep those papers that you absolutely need.
7. Use a paper shredder or even better, a paper shredding service.
These services are cheap and affordable, and available in almost every U.S. city. You can find them at http://www.document-shredding.org. After you have gathered all the paper you want to get rid of, they can come to your residence or business and shred the paper in their truck. Depending on quantity, it may cost as little as $5 per box.
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Art Green is a writer in the Document Management field.
For helpful information and price quotes for professional document shredding,
document scanning and imaging, or document storage services visit
http://www.document-shredding.org.
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