What is Data Management?

Your Ultimate Business Solution for “Information Overload”

If you are starting to feel the effects of “information overload” in your work, you are not alone. Perhaps it’s the pile of papers on your desk that keeps growing, cluttering both your mind and your office. Perhaps it’s the number of online documents, folders, and files you are trying to organize and keep track of that seems to be getting out of control.

The fact is that as the volume of hard-copy and online data people deal with each day continues to increase, so too does the demand for a comprehensive system that will manage and govern all this information. Data management software has been specifically devised to meet these needs and the needs of businesses, managers, and administrators.

There are countless transactional operations and processes that form the backbone of any successful business or organization. As such, the management of information is not only an asset but a vital business strategy.

How Data Management Technology Can Help You

Data management technology has a proven track record for helping private and public businesses and corporations in the following areas:

  • Data scanning
  • Data conversion
  • Master database linking and synchronizing all company information
  • Data security
  • Data storage
  • Data backup
  • Data distribution
  • Inter-department handling of data (data exchange)
  • Across-company data uniformity and integration (data sharing)
  • Enhanced communication
  • Smoother workflow
  • Information tracking
  • Data analysis
  • Quality control
  • Improved customer relations
  • Customer satisfaction
  • Increased profits
  • Data Management: Handling All Types of Information

Every company, business, and organization – big or small, private or public – handles data on a daily basis. In all instances, data must be collected, organized, classified, and stored. Later on this data must be accessed, retrieved, and shared between co-workers, managers, customers, or business partners. Finally, data must be secured, backed up, retained, and ultimately destroyed.
As the amount of information increases, managing data has become a challenging and time-consuming task. On top of this, in many industries there is a growing demand for accurate reporting and compliance with rules and regulations concerning the proper handling of confidential and other sensitive data (you can read more about how to keep your data secured here).

Here are some of the many types of data – paper-based or electronic versions – dealt with in various sectors today:

  • Patient Health Records
  • Client Financial Records
  • Confidential Credit Card Information
  • Customer/Consumer Personal Information
  • Word Documents
  • Files and Folders
  • Video
  • Graphics
  • Correspondences (Letters and Emails)
  • Purchase Orders
  • Invoices
  • Financial Statements
  • Contracts
  • Legal Documents
  • Protect Your Data from Emergency Situations

The best data management systems not only provide safe and long-term storage of your valuable files and folders, but they are designed to protect your data in the event of an emergency. Some unforeseen yet potentially catastrophic events include: human error (i.e. loss of information due to poor workflow between multiple users), computer system crashes, unauthorized access to information, power outages, floods, and other natural disasters.

Stay Cutting Edge in Today’s “Age of Information”

In summary, data management is no longer an option in today’s “Age of Information.” Rather, an advanced data management system capable of governing, synchronizing, storing, and protecting information is an essential element of any business or organization wanting to stay on the cutting edge of their industry.

For quotes on how to implement a data management system and protect data of your business, fill out the form on the right or use our directory of document shredding services.