If you use the conventional method for deleting data into the Recycle Bin, the data doesn’t get thoroughly erased and it can be recovered using software. In most of the operating systems, the delete function simply eliminates the access to a file and the content is not immediately removed.
This is already designed in the operating system to ensure that any information can be easily recovered. However, E-shredding involves a more secure method where the file addresses are overwritten with new information. This ensures that the original data is not available and cannot be recovered at all.
Drilling down deeper…
E-shredding technology uses different types of digital mechanisms for protecting you and your customers against unwanted security threats.
As already mentioned, this technology overwrites secure data instantly and completely.
This helps ensure that all types of crucial data in your company remains highly secure and protected against any type of access.
Electronic data shredding can use scan systems, copy or format print systems for ensuring that all the sensitive information is overwritten by erasing any job instantly after completion.
Thus, contrary to how the Recycle Bin can be handled, users wouldn’t be able to recover any confidential information at a later stage.
Modern e-shredding technology is compliant with government regulations and gives you different algorithms for overwriting and increasing the e-shredding functions.
How E-Shredding Works
There are many overwriting algorithms used in this technology. One type of e-shredding mechanism involves erasing data using dozens of overwrite passes.
Every overwrite session is equal to at least two dozen random and specific patterns performed in random fashion. The system could have even more random patterns to ensure that the results are entirely secure.
Then there are special e-shredding methods compliant with the Department of Defense that are considered to be the highest level of document protection.
They involve total and permanent removal of data from the disk.
Customized e-shredding algorithms give you total control over the number of times overwrite passes are performed manually.
If you have an organization where you are concerned about any type of data security breaches, this technology can offer a customized solution.
Compared to e-shredding technology, deleting a document to the Recycle Bin and from the Recycle Bin itself is an entirely insecure method. E-shredding technology is a basic concept that involves overwriting all sensitive data after a print job has been completed.
There is no way anyone can access the overwritten information. Since the content is overwritten several times, this further eliminates any chances of retrieving the sensitive information.
Implementing Security Measures Like E-Shredding in Your Office
If you have a large number of users that have uncontrolled access to systems in your offices, e-shredding technology should become an important part of your data security system.
Serious businesses cannot afford to rely solely on the Recycle Bin to ensure data protection.
Confidential information about your business and personal information about your customers form a huge liability in the light of new regulations and even common sense measures of making sure this data is protected.
If you want to eliminate the chances of dealing with costly lawsuits, it is most important to implement the right E-shredding technology along with a well-thought data management system.